![]() Get it out of your head and into Todoist asap. I've created sub-projects for each of my regular stakeholders.Įach time an idea pops up that I need to cover in our next 1:1, it goes in their respective project (or folder, same thing). To further illustrate, it could be as simple as 'Write birthday greeting for co-worker Shelly.' Or, it could be 'Distribute new performance framework to the team.' Or, 'Send article to the Sales team.'Īgendas: This is one of my favorite folders. One-off: All the requests you get from other people that do not align with your priorities. I'll show you how later.įor now, here's what will eventually live in each sub-project as per the image above. The 'Everything else' project is critical because it helps you protect your priorities. Step 3: Everything elseĬreate the sub-projects under 'Everything else' as shown in the image above. I set my work priorities quarterly, so this rank ordering reflects my plan for the quarter. Rank them in order, so you never lose sight of their relative importance. Step 2: Enter your Work priorities nextĮnter each work priority as a sub-project to your Priorities project. And, create two sub-projects under Work: A) Priorities and B) Everything else. Step 1: Create your first four projectsįirst, create your two top-level projects: 1) Work and 2) Personal. Tip: I also recommend Todoist's Chrome extension for even quicker access from your laptop browser. ![]() ![]() I recommend using the browser version when you're on your laptop and the mobile app for your iPhone or Android. They have a desktop app, a browser version, and a mobile app. It makes everything much easier later on. Starting with their free option, I recommend using your personal Gmail account to create an account. If you haven't already, head over to Todoist and sign-up. I personally like this method because it's dead simple yet effective it's easy to get started and customize as you figure things out. Keep in mind this is one of many ways to use Todoist. How can you win the time war without feeling overrun and still do the things that matter to you? You might find some answers in the surprisingly simple nine steps below. Taxes will get paid important mail won't go missing my marriage will flourish family and friends won't feel neglected the future will look after itself expectations from work will get exceeded soul-crushing work will get avoided. I like knowing that if I get these few things done, I'll make myself and others happy, and eventually, it could lead to a life well-lived. The app hands me a few high-value tasks daily that I can flow in and out of without feeling rushed or uncertain. With that taken care of, I'm free to focus my brain cells on solving higher-level creative challenges. ![]() Todoist helps me declutter my mind by telling me what I need to do and when. It's a walkthrough of how I personally use the app to manage my life and keep the stress levels at bay. In addition, when you install an add-in to Outlook, it automatically installs on the desktop client, and the mobile and web apps.This guide will help you figure out Todoist and get started in 20 minutes. So, if you manage your tasks in Trello and install the add-in to the Gmail or Outlook client, it's automatically available when you open the corresponding mobile app, as well. Neither has the task creation tools of the web or client versions, but they both automatically carry over the add-ins to third-party apps. When it comes to mobile apps, both Gmail and Outlook work pretty much the same. Or you can send email to your third-party to-do list manager and manage them there. If you want to manage tasks on a desktop client, your best option is probably Thunderbird for Mac. Apple Mail does task management poorly compared to Gmail and Outlook. On a Mac, the picture is a bit less positive. If you already use a third-party to-do list manager, though, Thunderbird won't cut the mustard. If you can't use Outlook for some reason, Thunderbird is a good alternative. Thunderbird does have some built-in task management features, and they're not bad, but Outlook is much slicker and allows you to connect to myriad third-party apps. For Windows desktop clients, Outlook wins hands down.
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